Board of Education Regular Meeting August 11, 2014 7:00 PM Hayes Center High School I. Call to Order – President Richards called the meeting to order at 7:04 p.m. in the Board room at the High School. Notice of this meeting was given in advance to all board members. I.A. Roll Call - Present Board Members: Joe Anderjaska, Connie Brott, Marian Richards, Bob Rosno. Absent Board Members: Britt Hill, Amanda Johnson. Rosno moved, Anderjaska seconded to approve excused absences of Hill and Johnson. Voting yes: Anderjaska, Brott, Richards, Rosno. Motion passed 4 – 0. I.B. Pledge of Allegiance - President Richards led the Pledge of Allegiance. I.C. Recognition of Visitors - Visitors were invited to sign in to speak to the board. I.D. Recognition of Open Meetings Act poster – President Richards advised all in attendance of the Open Meetings Act poster which was displayed on the wall in the Board room. I.E. Adoption of Agenda - Motion Passed: Motion to approve the agenda as presented passed with a motion by Rosno and a second by Anderjaska. Joe Anderjaska Yes Connie Brott Yes Britt Hill Absent Amanda Johnson Absent Marian Richards Yes Bob Rosno Yes II. Audience Communications - II.A. Comments related to Parental Involvement – Bob Rosno, speaking as a parent, commented on the volleyball schedule this year. Mr. Primavera will follow up with him. II.B. Comments related to Student Fees for 2014-2015 – There were no comments from the public. Mr. Howard brought it to the attention of the board that if a child qualifies for free or reduced lunch that they cannot be charged full price for student fees either. In the future the $25 fee will be waived for any child on free lunches and reduced to $20 for any child on reduced lunches. II.C. Other Communications - None III. Services Report III.A. Summer Facility Projects report - Maury Cox gave the board an update on the summer projects that have been completed, which include the boiler repair, gym doors, music room door, carpet in office, painting, leach field at bus barn, some updates in two of the teacherages, floors refinished, and new entry mats. Mr. Howard complimented the custodial crew. III.B. School Car Safety presentation for staff - Gregg Bishop spoke about a vehicle safety presentation he will be giving the staff during their in-service, to make them aware of ways to operate and care for vehicles, and safety for students. He also gave a brief update on bus routes. IV. Board Member/Committee Reports IV.A. Update on Community Engagement Core Committee meetings - An Interlocal agreement has been presented to the group and they recommend the school agree to this in the event we need this down the road. The next meeting is Wednesday, August 13 here at the school. IV.B. Finance Committee meeting report from July 29th - The Finance committee met with Mr. Howard to review the budget needs for next year. The final figures for the district valuations are not available yet, but we should have those by the 20th. V. Administrative Report V.A. Hand out of revised district calendar – The revised calendar was made available to the board. V.B. Summer School report - There were approximately 10 students who enrolled and completed summer school this year. Our Compass Learning program was utilized for school along with individualized instruction. The overall program was quite successful and the district will recoup some state funding for providing this program. VI. Action Items VI.A. Consent Agenda - Motion Passed: Motion to approve the consent agenda as presented passed with a motion by Rosno and a second by Anderjaska. Joe Anderjaska Yes Connie Brott Yes Britt Hill Absent Amanda Johnson Absent Marian Richards Yes Bob Rosno Yes VI.A.1. Approve July 14, 2014 Regular meeting minutes VI.A.2. Approve July 2014 Bank Transfers VI.A.3. Approve July Activity Fund claims for $688.01 VI.A.4. Approve July Petty Cash claims for $220.50 VI.A.5. Approval of Qualified Capital Undertaking Fund claim of $42,090.00 VI.A.6. Approve Depreciation Fund claims of $15,310.00 VI.A.7. Approve August General Fund claims for $172,389.67 (Payroll $132,175.71 Bills $40,213.96) VI.A.8. Approve Financial Reports of the District VI.B. 2nd Reading of Board policy sections 6000 and 7000 - Motion Passed: Motion to approve the 2nd reading of Board policies 6000 and 7000 passed with a motion by Anderjaska and a second by Brott. Joe Anderjaska Yes Connie Brott Yes Britt Hill Absent Amanda Johnson Absent Marian Richards Yes Bob Rosno Yes VI.C. 1st Reading of revised/new Board policies 3040.1, 4010.85, 4020.25, 7031, 7040.3, 7070.6, 7100 - Motion Passed: Motion to approve the revised or new Board policies as listed passed with a motion by Anderjaska and a second by Richards. Joe Anderjaska Yes Connie Brott Yes Britt Hill Absent Amanda Johnson Absent Marian Richards Yes Bob Rosno Yes VI.D. Designation of Superintendent for Federal/State contact - Motion Passed: Motion to designate Ron Howard, Superintendent, as the official contact for State and Federal programs, passed with a motion by Rosno and a second by Anderjaska. Joe Anderjaska Yes Connie Brott Yes Britt Hill Absent Amanda Johnson Absent Marian Richards Yes Bob Rosno Yes VI.E. Transfer to Depreciation Fund from General Fund - Motion Passed: Motion to transfer $100,000 to the Depreciation Fund from the General Fund passed with a motion by Anderjaska and a second by Richards. Joe Anderjaska Yes Connie Brott Yes Britt Hill Absent Amanda Johnson Absent Marian Richards Yes Bob Rosno Yes VII. Discussion VII.A. Snapshot of 2014-2015 budget – The Finance committee has met for preliminary discussions concerning our annual budget. Mr. Howard is projecting another large increase in assessed valuation for the coming year, with these final figures to be provided after August 20th. The Finance committee’s current thought would be to grow the overall funded levies to allow us to offset possible future financial deficits and to maintain a solid end of year balance. The committee would recommend presently to increase the General Fund 5 - 7% overall. However, if assessed valuation comes in as projected, the total levy for all funds would remain very similar to what it currently is. More information will be made available in the next few weeks. VIII. Information Only IX. Correspondence X. Future Agenda Items/Other X.A. Climate Survey Results, ACT, MAPS, NeSA results X.B. Budget Hearing and Adoption of 2014-2015 budget and Final Property Tax Request Hearing. XI. Next Meeting XI.A. September 8, 2014 at 7:00 p.m. XII. Adjournment - Motion Passed: Motion to adjourn the meeting at 8:06 p.m. passed with a motion by Rosno and a second by Richards. Joe Anderjaska Yes Connie Brott Yes Britt Hill Absent Amanda Johnson Absent Marian Richards Yes Bob Rosno Yes ______________________________________ Board President ___________________________________________ Board Secretary